How Many Evenings a Week Does Paperwork Steal From You?
Quoting, invoicing, reminders, follow-ups — most local businesses are losing $2,000+ a year in hours and missed work. The Time & Money Audit finds exactly where, and hands you a written plan to fix it.
Done in person, in your business. $297 credited in full toward the fixes. Vanderhoof Chamber of Commerce member.
The leak isn't in your software. It's around it.
Most businesses I visit already have QuickBooks, or Jobber, or a practice system, or a till that works fine. And the owner is still doing paperwork at 9 p.m.
That's because the expensive work happens around the software: retyping things into it, chasing people who didn't reply, copying between systems, writing the same kind of quote for the hundredth time, calling patients who forgot their appointment.
Add it up at what your time is worth on the job — not at zero, which is what most owners charge themselves for evenings — and it's usually thousands of dollars a year.
Those hours can be handed to tools that don't need babysitting. My job is finding which ones.
The Time & Money Audit
$297 — done in person, in your business
Here's where I look:
Quoting & Invoicing
- How long does a quote take, and who writes it — you, at night?
- How fast do invoices go out after the job? (Slow invoices = slow payment)
- What happens to quotes nobody answered?
Follow-ups & Reminders
- Appointment reminders, recall lists, seasonal check-ins — automatic or manual?
- Declined work and quiet quotes: is anyone circling back?
- What do no-shows and forgotten follow-ups cost per month?
Double Work
- Anything typed twice — paper to computer, one system to another
- Reports someone builds by hand every week or month
- The messy contact list or job history nobody has time to clean
Money Leaks
- Software subscriptions doing a job something cheaper now does better
- Admin time that should be billable hours
- Marketing tasks (posts, listings, replies) eating owner evenings
Your Written Plan
A plain-English plan: every leak I found, what it costs you per year, the fix, and what the fix costs — ranked by impact. Your bookkeeper, office manager, or nephew-who-does-computers can run with it. Or I can.
The $297 is credited in full toward any fixes you hire me to build. Typical implementation projects run $500–$2,500.
Three steps. One visit.
I visit your business
An hour or two watching how the office work actually flows — not a sales pitch. I'll ask what eats your evenings and follow the paper.
I put real numbers on the leaks
Hours per week, dollars per year, for each one. If I can't find at least $1,000 a year, don't hire me for the fixes.
You get the written plan
Fixes ranked by impact, priced, in plain English. Hire me to build them and the $297 comes off the bill — or hand the plan to whoever you trust.
What owners ask before booking.
"We already have QuickBooks / Jobber / our system. Aren't we covered?"
Keep it — I'm not selling a replacement. What I find is the work happening around your system: the things you retype into it, the follow-ups it doesn't send, the report someone builds by hand every month. That's where the hours hide.
"Is this an AI thing? I don't trust that stuff."
Some fixes use AI tools, some are simpler than that — templates, checklists, settings your software already has. Either way, you never have to touch it: everything runs behind the scenes, you approve anything that goes to a customer, and your business data stays yours. The plan tells you exactly what each fix is, in plain English.
"We don't have the budget."
That's exactly what the audit is for. If I can't find at least $1,000 a year in recoverable time or spending, don't hire me for the fixes — you're out $297 and you've learned your operation is tight. Most businesses your size, I find a lot more than that.
"Can you fix our printer while you're here?"
Ha — not my department. I don't do IT support. But the 40 invoices a week you're printing and mailing? That side of the printer, I can definitely look at.
One visit. Real numbers. Your evenings back.
I'm Ken — based in Vanderhoof, member of the Chamber of Commerce, and I've been doing web and tech work for local businesses since 2018. This isn't a call centre. You'll have my cell.
Book My Time & Money Audit — $297Questions first? Email ken@gentoolinkwebservices.com or call/text 604-218-7290.